Promote cooperation between industry, academia, and government with
respect to software process improvement and quality technology.
IV - MEMBERSHIP
Membership in the Albuquerque SPIN is open, without discrimination, to all individuals, companies, universities, and government organizations that are interested in furthering the objectives of the Albuquerque SPIN. A company, university, or government organization may designate a member of the Albuquerque SPIN as its point of contact.
An individual, company, university, or government organization becomes a member of the Albuquerque SPIN by enrolling in the organization and paying any required dues. The membership committee will designate any dues or fees and will determine whether NMITSA membership may be required to fully participate in Albuquerque SPIN or if membership in SPIN confers NMITSA membership privileges. Until such time as the membership committee has made any such determinations, no dues are required to join Albuquerque SPIN.
V –
ORGANIZATION
The Albuquerque SPIN
leadership team will consist of a steering committee (board members), three
standing committees, and four at-large members. All leadership team members
will receive no remuneration for their services.
The Steering
Committee will consist of the following:
Chairperson
Vice Chairperson
Secretary
Treasurer
Four (4) At Large Members
Standing Committee Chairpersons
Meeting Frequency: Generally one per month, no less than one per quarter.
General Responsibilities:
Oversee and manage the affairs of the Albuquerque SPIN.
Establish and maintain the Mission & Charter statement.
Generate operating budget.
Approve or authorize all expenditures either by individual appropriation or by
budget.
Coordinate with NMITSA and NMITSA peer groups.
Coordinate with SPIN groups and other organizations.
Approve programs for SPIN meetings.
Appoint members to fill vacancies in elected positions.
1. Chairperson (elected position)
Responsibilities:
Preside at regular Albuquerque SPIN meetings.
Preside at steering committee (board member) meetings.
Preside at SPIN sponsored events.
Delegate to Vice Chairperson.
Delegate duties of other officers in the event of their absence or incapacity,
until they are replaced by the steering committee.
Serve as point of contact for other organizations, including SEI SPINs.
Work with NMITSA leadership on partnership and joint initiatives.
Work with other organizations on joint initiatives.
Formulate SPIN growth strategy with assistance from steering committee.
Formulate SPIN quality performance measures with assistance from steering
committee.
Generate and distribute periodic SPIN status information (generally no more
frequent than one per month).
Submit general SPIN information for posting to the web site.
2. Vice Chairperson (elected position)
Responsibilities:
Assist chairperson in presiding over Albuquerque SPIN meetings.
Perform duties as delegated by Chairperson.
Assume duties of chairperson upon the latter’s request, absence, or
incapability.
3. Secretary (elected position)
Responsibilities:
Record minutes of Albuquerque SPIN meetings.
Record minutes of steering committee (board member) meetings.
Disseminate and manage Albuquerque SPIN correspondence (including initial and
reminder meeting notices).
Arrange meeting postings via electronic and printed publications.
Arrange catering for meetings and special events.
Coordinate meeting and special event facilities, including equipment.
Publish SPIN materials, including brochure, cards, and fliers (as required).
Track and archive SPIN artifacts, including event history and reports.
3. Treasurer (elected position)
Responsibilities:
Track SPIN funds, including revenues and expenditures (exact process for this
tracking will be determined by SPIN steering committee and NMITSA treasurer).
Serve as point of contact for NMITSA treasurer.
Generate and distribute periodic financial reports to steering committee
(generally no more frequent than one per month).
B. Standing Committees
The following Standing Committees will support the continuing long-term
activities of the Albuquerque SPIN. The chairperson of each standing committee
will be responsible for appointing all members of his/her committee and for
ensuring meeting minutes are forwarded to the steering committee Secretary for
distribution to Steering Committee members.
1. Program Committee Chairperson (elected position)
Responsibilities:
Designate committee lead.
Develop speaker program with assistance from steering committee.
Develop and maintain speaker guidelines and surveys.
Recruit speakers with assistance from steering committee.
Plan meetings and other events with assistance from steering committee.
Solicit, gather, and publicize appropriate and relevant course offering,
conference, seminar, educational, and networking opportunities with assistance
from steering committee.
Process SPIN surveys following each event.
Maintain history of speaker program and other events.
Generate announcement text for meetings and SPIN sponsored events.
Generate meeting attendance lists and provide to Secretary and Membership
Committee Chairperson.
Submit relevant SPIN program information for posting to the web site.
2. Membership Committee Chairperson (elected position)
Responsibilities:
Designate committee lead.
Develop membership program with assistance from steering committee.
Enroll new members.
Maintain a database of members and non-members.
Maintain SPIN membership list and contact directory.
Perform registration at meetings and SPIN sponsored events.
Generate and distribute periodic membership reports to steering committee
(generally no more frequent than one per month).
Submit relevant SPIN membership information for posting to the web site.
3. Web Site Committee Chairperson (volunteer position)
Responsibilities:
• Designate committee lead.
• Arrange ISP and domain name service.
• Develop and maintain the web site, include format and content.
• Apply updates and enhancements with input and approval from steering
committee.
• Solicit recommendations for web site improvements.
• Generate and distribute periodic reports to steering committee (generally no
more frequent than one per month).
Four (4) At Large Members (volunteer positions)
At large members will provide “as-required” support to the SPIN Steering
Committee and Standing Committee members.
VI. ROLE ASSIGNMENTS AND TERMS
Any SPIN participant may petition the Steering Committee to become a Steering Committee member. The Steering Committee approves appointment of all Committee Chairs. The Steering Committee will have a maximum of 8 members. At most 2 people from the same company may be Steering Committee members. At most 2 people from the same company may hold a Steering Committee Chair position. All positions on the Steering Committee will be approved for one (1) term, for twelve (12) months, with a maximum of two (2) consecutive terms.
The Steering Committee operates as a consensus based decision-making team. All Steering Committee members have equal voice in the decision making process. Decisions are approved by a two-thirds (2/3) majority vote of the participants in the vote.
VII - DUES
All dues related issues will be determined by the steering committee.
VII - MEETINGS
Meetings of the Albuquerque SPIN membership will take place regularly during the year at a site that is open and accessible to all members. An announcement for each membership meeting will be disseminated to all members in advance of the meeting.
The election meeting will be the last meeting of the Albuquerque SPIN calendar year. The SPIN year runs from September 1 to August 31. Meetings will be scheduled once per month, unless otherwise decided by the steering committee.
VIII - DISSOLUTION OF ORGANIZATION
Dissolution of the Albuquerque SPIN organization by consent of the members shall consist of unanimous agreement of all its officers, together with a majority vote at a meeting which has been publicized in advance to all members of the organization for the purpose of taking this vote.
